Features

Everything in one place

Every company has the essentials. Switch on the rest when you need it. Each feature has a step-by-step page in the Help Centre.

Always included

The essentials every company has, in every plan, from the first day.

Dashboard

Today's sales, money in, stock and alerts at a glance.

How it works

Sales

Cash, mobile money, bank and credit, receipts and payments.

How it works

Products & stock

Stock per branch, barcodes, variants and stock history.

How it works

Customers

What they bought and owe, statements and credit limits.

How it works

Branches

Shops and stores, each with its own stock and sales.

How it works

Users & permissions

Exactly what each person may see and do.

How it works

Import from Excel

Bring in products, customers, suppliers and opening balances.

How it works

Security

Two-step login, sign-in history, nightly backups, your data to download.

How it works

English & Kiswahili

Each user chooses their language.

How it works

Everyday tools

Tools most businesses use: switch on the ones you need and leave the rest off.

POS (Point of Sale)

A full-screen till for touch screens, with open orders per table or customer.

How it works

HR

Employees, leave, attendance, performance reviews and payroll with payslips, plus "My HR" for every employee.

How it works

Expenses

Record what the business spends, with due dates and attachments.

How it works

Suppliers and Purchases

Keep suppliers, purchase orders and the goods received against them, the stock bought and what you still owe.

How it works

Money & Cash Book

Cash drawers, bank and mobile money accounts with their balances, transfers between them and the daily cash-up. Payments are still recorded when it is off; only the pages are hidden.

How it works

Returns

Goods brought back by customers (refund, credit note or store credit) and goods sent back to suppliers.

How it works

Stock Counts

Count the stock on the shelves (blind counts if you like), see the differences and approve them into the stock.

How it works

Reports

A business overview (profit and loss) and a library of reports for every part of the business, each with its cards, chart, table and export. Choose the reports shown on the Reports tab.

How it works

Chat

Chat with other users of the company and with VunaBook Support.

How it works

Activity Log

See who did what in the system, and when.

How it works

Documents

Invoices, quotations, receipts, delivery notes and more, printed with your own template.

How it works

Loan Sales

Sell on instalments, follow up missed payments and share a loan link with the customer.

How it works

Stock Transfers

Move stock from one location to another, received and checked at the other end if you like.

How it works

Warehouse Management

Bins inside each location (zone, row, shelf) with what is in each one, put away and moves between bins, pick lists to pick, pack and dispatch sales, and a phone scanner for receiving, counting, picking and finding stock.

How it works

Serial Numbers

A serial number (or IMEI) for each single item: received, sold to whom, warranty, and its full history. For phones, electronics, machines and spare parts.

How it works

Online Store

Your own shop on the internet with 40 templates to choose from: products with filters, cart and checkout, blog, FAQ, about, contact, delivery, terms and privacy pages. Orders come to "Online Orders" and become sales in one click.

How it works

Accounting

Double-entry books written by the app: profit and loss, balance sheet, trial balance, ledger, journal and chart of accounts.

How it works

Industry tools

Made for one kind of business: restaurants, construction, transport, salons, pharmacies and more.

Tables & Reservations

Tables by area, bookings with or without a deposit, supervision of open orders, and table and staff insights. For bars, restaurants, hotels and cafés.

How it works

Expiry Dates

Batches with expiry dates: what expires soon, what has expired, and writing it off. For pharmacies, food and cosmetics.

How it works

Storage for Clients

Keep other people's goods: receive and give out client goods with notes, their stock per bin, a link where each client sees their stock, and storage and handling fees invoiced per client. For warehouses, cold rooms, stores and logistics companies.

How it works

Fleet & Transport

Vehicles, drivers, routes and trips: cargo, proof of delivery, fuel, services, trip costs and profit, with a "My Trips" page for drivers. For transporters, distributors and logistics companies.

How it works

Projects & Site Work

Projects for clients with stages and progress, a daily site diary with photos, site workers paid per day, per piece or by contract, attendance and pay sheets, materials and costs per project, client invoices with retention, and profit per project. For construction, renovation, interior and other project work.

How it works

Clearing & Forwarding

Shipment files for imports, exports and transit: containers and demurrage, milestones with a tracking link for the customer, documents checklist, TANCIS customs details, job costing and invoicing.

How it works

Sales Routes

Routes of customers visited by sales reps on set days. "My Route" shows the rep today's customers to take an order or say why there was none, with strike rate and missed customers. For wholesalers and distributors.

How it works

Services & Bookings

Appointments on a calendar per staff member, job cards for repairs (garages, phones, machines), and commission per staff member, with "My Bookings" for staff. For salons, barbers, spas, clinics, garages and consultants.

How it works

Recurring & Memberships

Plans and subscriptions billed every week, month, term or year: the invoice is made by itself (in Documents) with an SMS, late payers are reminded, and members check in at the door. For rentals, schools, gyms, clubs and internet providers.

How it works

Recipes, Kitchen & Production

Recipes for dishes and products: a dish sold takes its ingredients out of stock, with its real cost and margin. A kitchen screen per station (kitchen, bar) for POS orders. Production runs turn raw materials into finished goods with the cost of one. For restaurants, bars, bakeries and small manufacturers.

How it works

Ready to try them?

Every feature is open during the free trial of the plan you choose.