Users and Groups

Every person who uses VunaBook has their own login. What they may do comes from the groups they belong to.

Add a user

1. Open Users → Add User.
2. Fill in the name, email (used to sign in) and phone. The password is optional: leave it empty and the user chooses their own.
3. Choose their groups and locations, then save.
4. VunaBook emails the user where to sign in, their email, and a link to choose their password (it works once, for 48 hours; opening it also confirms their email). The password is never sent by email.

Lost the email, or the link ran out? In the list, a user who has never signed in has a Sign-in email button to send it again. They can also press Forgot password? on the sign-in page.

Your plan sets how many active users you can have. Deactivate a user who left; their history stays.

Groups and permissions

User Groups lists your groups (a new company starts with Administrators, Managers and Staff). Open a group to tick its permissions, grouped by module: Sales, Stock, Money, Reports, Projects and so on. A user in several groups gets all their permissions.

The owner of the company always has every permission.

Data access

Besides permissions, a user can be limited to their own records or their locations, for example a cashier who only sees their own sales.

One sign-in at a time

A user signed in on a new device is signed out of the old one. See Security for two-step login.